Stada Complex, Alendu, Nyando – Kisumu County. +254 705 540 012 Mon - Fri: 9:00AM - 5:00PM

Executive Assistant ( 1 post )

Job brief

We are looking for an Executive Assistant to perform a variety of administrative tasks.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Specific responsibilities

  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Manage diaries and organizing meetings and appointments.
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Act as a first point of contact: dealing with correspondence and phone calls
  • Organizing events and conferences
  • Keep tabs of important tasks and deadlines
  • Type, compile and prepare reports, presentations and correspondence
  • Manage databases and filing systems
  • Implement and maintain procedures/administrative systems
  • Liaise with staff, suppliers and clients
  • Collate and file expenses
  • Miscellaneous tasks

Requirements and skills

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Driving License is an added advantage

If you meet the above requirements, please send a Copy of your recent CV with a Cover Letter to by 31st July 2023.